MS

Hello, I’m Michael Sliwinski, founder of Nozbe - to-do app for modern teams. I write about productivity, #NoOffice, #iPadOnly and I believe that work is not a place you go to, it’s a thing you do.

How intermittent journaling and some smart Siri shortcuts help me enjoy more intentional and productive days

☑️Productivity ,📱iPadOnly

I love journaling. I’ve blogged about it in the past and the same rules basically apply today. I’ve also been more conscious about planning my days and I’ve also blogged about my workflows for it in the past. Today I’ll be joining both concepts together, with my up-to-date workflows (Siri shortcuts) and a new concept I’ve been trying lately - intermittent journaling. Here goes:

How intermittent journaling and some smart Siri shortcuts help me enjoy more intentional and productive days

Using Siri Shortcuts and Bear app

Because I’m using iOS devices to get my stuff done - I’m iPadOnly with the new 11” iPad Pro and I use an iPhoneXS - I do all of my planning an journaling on either of these devices using Siri Shortcuts and the Bear note-taking app. I don’t use Bear for anything else - just for planning my days and for journaling.

You’ll find below my Siri shortcuts for both planning the days and journaling:

Siri shortcuts to plan the day:

Siri shortcuts to journal:

For these shortcuts to work, you also need these smaller shortcuts that I use inside them to get everything done:

Now that you’ve got all of the above shortcuts, you can see how they work together. Both the planning and journaling shortcuts are inter-connected.

Intermittent journaling with all these shortcuts - how my day goes:

Evening

My day starts in the evening as I summarize my day and get ready for tomorrow. I launch my Journal - Night shortcut, answer some questions and within the shortcut I’m being redirected to the Plan - Tomorrow shortcut where I plan my day. Now that I’ve journaled and planned the next day, I can go to sleep.

Morning

In the morning I launch my Journal - Day shortcut and again, answer some questions and within the shortcut I’m being redirected to Plan - Today shortcut to make sure I review my plan and make adjustments.

Day

At the end of the morning journaling session a whole checklist is added to my daily plan with each checkbox for each 30 minute interval:

9 - 9:30 Meet - Deep - Work 9:30 - 10 Meet - Deep - Work etc…

And as the day goes, after every 30 minutes I’m using the Bear’s quasi-Markdown formatting and I’m making bold one of these three options… or none of them… and right next to it I write what actually happened. Here’s how I ended my workday today:

How intermittent journaling and some smart Siri shortcuts help me enjoy more intentional and productive days 2

Intermittent journaling keeps me focused and helps me see where my time goes

I got the idea of intermittent or interstitial journaling from this article.

If I procrastinate for 30 minutes and just browse mindlessly through the web… I write it down… if I manage to do some good deep work session, I write it down, too - and mark the “Deep” word in bold. When I do sports, I write it down.

This way I’m very aware of how my day is going!

Anyway, I’ve been doing this for the last few weeks and I really like how my days are going - more mindful work, less procrastination, more focused time… even though I’m spending a few moments every 30 minutes writing things down.

Hope this helps you stay productive, too!