MS

Hello, I’m Michael Sliwinski, founder of Nozbe - to-do app for teams. I write essays, books, work on projects and I podcast for you using #iPadOnly in #NoOffice as I believe that work is not a place you go to, it’s a thing you do.

Part 1 - the Clouds - iPad as my main computer

📱iPadOnly

Today is my first day of working entirely on the iPad. As I mentioned in my last blog post over the course of the next weeks I will try to make this very iPad my only computer, actually spending 80%+ of my time working on the iPad. The last two days I’ve been setting it up and made a few discoveries… about the clouds and the significant part they’ll play in my “iPad only” journey. Here we go:

Part 1 - the Clouds - iPad as my main computer

Life in the cloud… and there are more clouds than we think

Lots of companies are talking about moving to the cloud and how it can be accomplished and there are many “cloud” services out there… and what I have found out is that in order for my ipad experiment to work I really need to use several cloud services and balance between storing data in the cloud and locally on my iPad. Luckily I have 64GB of storage so plenty to go by… but I need to go away from just storing everything here. It’s not possible… and it’s stupid. iPad is a post-PC device and needs a different approach. And it’s very exciting :-)

7 Clouds to rule them all

Over the last few days I’ve been playing with different apps and setups and found out that there will be at least 7 cloud services involved in my iPad only setup, here they are in order of importance:

Cloud #1 - the iCloud for settings and some files

The default iCloud is of course the basis of my post-PC iPad - my contacts, calendars and other Apple-relevant stuff is synced via iCloud. Many apps (like “Day One” for journal) also sync via iCloud. We are using a common iCloud account with my wife to sync our contacts and calendar as well as our particular iCloud accounts for our personal needs. I’ll talk about this setup sometime in the future. Oh, and my iPad will sync today for the first time with the iCloud. Exciting.

Cloud #2 - Dropbox for most of the files

Most of my “normal” files are synced via Dropbox - I’m a premium member but have found out that with about 10Gig of space I’m pretty much covered for most of my file storage. Many apps sync with Dropbox (like 1Password) which is great and helps me stay in sync with my home PC if I need to. Dropbox apart from the iCloud is the second storage space I will use a lot on my iPad.

Cloud #3 - Evernote for media-rich notes and stuff

I’m a big Evernote fan and I’ve been using them for three years now. That’s why it was so important to me that Evernote synced with my Nozbe project management app. Thanks to Evernote I’m not “producing” so many files anymore (hence no need for a very big Dropbox) - I dump many things to Evernote, my sketches, scans, documents, I clip articles I find interesting thanks to the Reeder integration… basically I treat Evernote as my second brain. The cool thing is that Evernote does OCR of images and makes them searchable thus making it my ultimate “dump service” for media-rich notes.

Cloud #4 - Kindle for eBooks and… PDFs

As I prefer audiobooks, I tend to directly use Audible app on my iPhone, but some books are not available in audio so I use Kindle… and recently I discovered that Kindle gives you 5GIG of storage for PDFs… and as a Productive! Magazine editor I get lots of PDFs to read. I used to keep some of these in Dropbox and others in Evernote… now I’ve removed them from both and sent everything to my free.kindle.com email address. Now I can read them in Kindle on my iPad and it remebers my last-read position… and it’s a real joy to use. Great iPad-friendly discovery.

Cloud #5 - Simplenote for text-only notes

I write this blog post in SimpleNote. I’ve been using Notational Velocity on my Mac (NValt fork by Brett) and it syncs beautifully with Simplenote on my iPad. This serivce is far superior to Evernote for simple text-only notes. The search is instant and saving to the cloud as I type. Syncs with NValt on my Mac and has full-page writing mode. As I write very often (blog posts, articles, esseys) this one is a killer writer’s cloud for me :-)

Cloud #6 - Nozbe for tasks

Of course I use Nozbe on the iPad for task and project management. I the iPad app designed by Macoscope guys as well as plain-easy Nozbe web interface. We are currently tweaking the Nozbe desktop interface to use it for the iPad as a web app - this will soon be available with more iPad-friendly look and feel. Now that I’ve moved to the iPad my team is working overtime to make it happen. Thanks to Nozbe we (team of 12) communicate through tasks and hardly send emails to one another. Nozbe syncs with my desktop on my Mac (we just released our Mac and PC app) as well as my iPhone.

Cloud #7 - Google for Mail, Docs and Calendars

Although I don’t like where “getting evil” Google is going, I still can’t replace my Gmail account as well as Docs for collaborative writing and Calendars for collaborative scheduling. I’ve set up my Gmail account in my Mail.app as well as the dedicated HTML5 Gmail app. I’m actually paying Google for more space there.

7 Clouds to manage them, one iPad to bind them

These are so far my most important “cloud” services and I’m happy I finally got around to re-designing my computer setup. The iPad only experiment made me re-think the way I work and I love the results so far. No longer is my PC my “central hub” the 7 Clouds are and they compliment my iPad beautifully. The major difference between the iPad and say a “chromebook” is that lots of stuff is still happening locally on my iPad, I can work offline most of the time… and when I connect the stuff syncs right away (although I do have 4G model so I’m very rarely offline).

Do you use “Clouds”? How does your setup look like? Did I miss anything?

Stay tuned for the next episode of my “iPad only” journey by following me on Twitter and subscribing to my blog. Thanks!